Put every recurring inspection on a schedule the team can actually work.
Create hotel preventative-maintenance schedules by cadence, location, and assignee. Due instances can create linked work orders with copied checklist steps.
Preventative Maintenance turns recurring hotel upkeep into hotel-scoped schedules for HVAC filters, generators, pool equipment, fire-safety checks, and other repeat work. Each schedule records frequency, next due date, equipment type, location, assignee, notes, and checklist items. The overview separates overdue work from upcoming periods and keeps recently completed work available. Seven days before a scheduled instance is due, Hotel Central can create a linked Maintenance work order and copy the schedule's checklist steps into it. Completing that linked work order records who completed the cycle and when, then schedules the next instance from the completion date.
Three views of the current workflow: recurring due dates, the seven-day work-order creation window, and completion creating the next scheduled instance.
A filter change lives in one person's calendar, a generator run is remembered on paper, and an overdue inspection becomes a repair only after someone notices it. The maintenance team has no shared view of what is late, what is next, or who owns it.
Overdue, upcoming, assigned, and completed cycles stay connected to the same schedule and work-order trail.
from recurring schedule to linked work order, recorded completion, and the next due instance
Every step ties to a real, connected feature.
Included in every tier (Maintenance Core). Available in the Maintenance Bundle add-on ($99/mo).
Create and assign work orders, switch between list and Kanban views, attach photos or videos, schedule preventative maintenance, and keep projects and equipment records alongside daily repairs.
Build an ordered checklist, schedule it from daily to yearly, and let staff record Pass, Fail, or N/A. A failed line can open a linked work order without losing the run history.
Set an optional temperature band for each boiler, record readings with date, time, and notes, see high or low values immediately, and review the trend over time.
Record dated pool or spa chemistry readings and notes, filter recent entries, review four trend charts, and export a chosen date range as PDF or CSV.
A schedule can record a title, description, frequency, custom cadence when needed, equipment type, location, next due date, assigned staff member, notes, and ordered checklist items. It remains scoped to the selected hotel.
Hotel Central checks scheduled instances that are due within seven days, including overdue instances that are still actionable. For an active schedule, it creates one linked pending Maintenance work order and records the link on the preventative-maintenance instance so the same instance is not created twice.
Yes. When Hotel Central creates a linked work order from a preventative-maintenance instance, the schedule's ordered checklist items are copied to that work order as pending steps. The current PM checklist model does not make photo evidence a required part of those steps.
Hotel Central marks the linked preventative-maintenance instance complete, records the completing staff member and completion time, updates location-level history, calculates the next due date from the completion date, and creates the next scheduled instance while the schedule remains active.
The schedules overview separates overdue work from upcoming work, groups upcoming due dates into this week, 30 days, 60 days, and later, and shows recently completed records. Staff can also skip a cycle; Hotel Central advances the next due date and cancels the active linked work order when one exists.
Preventative-maintenance schedules, instances, checklist items, work orders, and history are read and changed in the authenticated user's effective hotel context. Assigned users must be active members of that hotel.