Preventative Maintenance
The HVAC filter that doesn't fail at 2am in August.
Recurring-task scheduler for inspections, filter changes, condenser cleanings, water-heater checks.
What this is.
Recurring-task scheduler for the infrastructure that only fails when ignored. Generates Work Orders on the right cadence (monthly filter changes, quarterly condenser cleanings, semi-annual heater checks), with the next occurrence rolled forward on completion.
- Recurring schedule
- Work orders
- Checklists
- Cost rollup
- Compliance
The maintenance calendar, in motion.
Three looping previews of preventative maintenance, recurring tasks dropping onto a schedule, a 7-day lookahead generating work orders, and a completed PM auto-scheduling its next occurrence.
Auto-playing previews
The Haven AI inside this feature.
Haven is Hotel Central's neural network, one model fine-tuned on how your hotel runs. Here is exactly what it does on this surface; every preview is an animation of how Haven behaves, grounded in your property's own data.
What it solves.
The compressor that fails at 2am in August was overdue for a clean. Today nobody tracked it. Preventative Maintenance puts every cycle in the same Work Order board the engineer already works from.
The compressor cleaning shows up on the engineer's board the week it's due, not after it fails.
PM compliance, instead of the 2am August compressor failure
In the flow.
Every step ties to a real, connected feature.
- 01Recurring task generated from the PM schedule
- 02Engineer accepts on mobile→ Maintenance Management
- 03Checklist and photo evidence on completion→ Maintenance Checklists
- 04Cost rolls into Daily Expenses→ Daily Expenses
- 05Next occurrence scheduled automatically
What you see.
Real numbers, real surfaceWhere this fits.
Included in every tier (Maintenance Core). Available in the Maintenance Bundle add-on ($99/mo).
Related capabilities.
Run work orders as a list or a Kanban board, schedule preventative maintenance, track projects and equipment, and close every job with photo and completion evidence.
Reusable templated checklists that attach to Work Orders. Each line is checkable, each line can require a photo.
Daily logging for boilers, water heaters, and critical infrastructure. Out-of-range readings trigger alerts.
Petty cash + invoice tracking. Staff photograph a receipt; Haven Vision OCRs vendor, date, amount, and category.