Maintenance Checklists
Standardized procedures so every engineer does the same job the same way.
Reusable templated checklists that attach to Work Orders. Each line is checkable, each line can require a photo.
- ✓Power down unit and verify with meter
- ✓Remove old filter; photograph in placePhoto ✓
- ✓Install new filter; verify direction arrow
- Photograph installed filter and date labelPhoto required
- Re-power and verify airflow at register
What this is.
Reusable checklist templates that attach to Work Orders or PM tasks. Each line is checkable and can require a photo. Templates evolve as the property learns. The completed checklist becomes part of the Work Order's audit trail.
- Templates
- Photo lines
- Sign-off
- Audit trail
- Attached WOs
Job templates, in motion.
Three looping previews of maintenance checklists, a job template auto-ticking to complete, the builder where you add and reorder steps, and a finished checklist attached to a work order with sign-off.
Auto-playing previews
The Haven AI inside this feature.
Haven is Hotel Central's neural network, one model fine-tuned on how your hotel runs. Here is exactly what it does on this surface; every preview is an animation of how Haven behaves, grounded in your property's own data.
What it solves.
Two engineers do the same job two different ways. Today there's no standard. Checklists captures the standard once and applies it every time the task runs.
Every engineer does the same job the same way, and the supervisor sees exactly which lines were checked.
reusable templates, instead of two engineers doing two jobs
In the flow.
Every step ties to a real, connected feature.
- 01Manager builds a reusable checklist template
- 02Template attaches to a Work Order or PM task
- 03Engineer ticks each line; photos as required
- 04Supervisor reviews completion evidence
- 05Procedure audit-trailed for compliance
What you see.
Real numbers, real surface- ✓Power down unit and verify with meter
- ✓Remove old filter; photograph in placePhoto ✓
- ✓Install new filter; verify direction arrow
- Photograph installed filter and date labelPhoto required
- Re-power and verify airflow at register
Where this fits.
Included in Hotelier. Available in the Maintenance Bundle add-on ($99/mo).
Related capabilities.
Run work orders as a list or a Kanban board, schedule preventative maintenance, track projects and equipment, and close every job with photo and completion evidence.
Recurring-task scheduler for inspections, filter changes, condenser cleanings, water-heater checks.
Daily logging for boilers, water heaters, and critical infrastructure. Out-of-range readings trigger alerts.