Put routine inspections on a schedule—and keep exceptions moving.
Build an ordered checklist, schedule it from daily to yearly, and let staff record Pass, Fail, or N/A. A failed line can open a linked work order without losing the run history.
A recurring checklist system for hotel maintenance routines. Owners and admins can create ordered checklists, set daily, weekly, monthly, or yearly schedules, and organize them by category. Hotel staff can run each due checklist, add notes, record Pass, Fail, or N/A for every line, and review prior runs. Staff can subscribe to due and overdue alerts on selected weekdays.
Three views of the current checklist workflow: staff recording each inspection result, an admin building an ordered recurring checklist, and a completed run retaining its results and corrective follow-up.
The elevator inspection, generator check, and boiler-room opening each live in someone's memory. When shifts change, steps get missed and a failed check can disappear into a verbal handoff.
The same ordered inspection comes due on schedule, the result is recorded, and a failed line can become a trackable repair.
from an ordered checklist to a scheduled run, recorded results, and corrective follow-up
Every step ties to a real, connected feature.
Access depends on your hotel's current package and configuration. Compare plans or ask our team to confirm availability for your property.
Create and assign work orders, switch between list and Kanban views, attach photos or videos, schedule preventative maintenance, and keep projects and equipment records alongside daily repairs.
Create hotel preventative-maintenance schedules by cadence, location, and assignee. Due instances can create linked work orders with copied checklist steps.
Set an optional temperature band for each boiler, record readings with date, time, and notes, see high or low values immediately, and review the trend over time.
Owners and admins can create an ordered checklist with a name, description, category, and required or optional line items. They can set a daily, weekly, monthly, or yearly cadence, including selected weekdays or months where the schedule calls for them.
A hotel team member opens the due checklist and records Pass, Fail, or N/A for each line. Optional line-level notes can be saved during the run. Once every item has a result, the run can be completed and retained in the checklist history.
A failed line prompts the staff member to create a corrective Maintenance work order with a title, description, priority, and checklist location. The staff member can also record the failure without creating a work order. Hotel Central links the work order only when that option is chosen.
Alerts go only to active hotel members who subscribe to that specific checklist. Each subscriber can choose the weekdays when notifications are allowed. When the checklist is due or overdue on an allowed day, Hotel Central records an in-app notification and can send a push notification when push delivery is configured.
Checklist history retains each scheduled run, its status, start and completion times, completing staff member, run notes, and the result recorded for each line. A failed line can also retain the ID of its linked corrective work order.
Hotel owners and admins can create, edit, and delete recurring checklists for their property. Hotel staff with access to the property can run checklists, review prior runs, and manage their own checklist subscriptions.