Do inventory counts change automatically?
Staff record operational supply quantities. Inventory does not infer consumption from housekeeping or maintenance activity, and it does not place replenishment orders automatically.
FeaturesMANAGEMENT
Inventory Management
Keep each department's supply list organized. Know what's on hand before the next shift.
Organize linens, amenities, breakfast supplies, and maintenance parts by department and category. Staff update counts; managers can spot low stock and review recorded changes.
/inventory
412 itemsDepartment supply counts
Recorded quantities · Low-stock thresholds
- King sheets: 12Below 18
- Bath towels: 22Below 36
- ✓Coffee pods: 184Threshold 120
- ✓HVAC filters 20×25: 8Threshold 6
- Pool chlorine tablets: 4Below 8
What this is.
Inventory is a shared workspace for the hotel's operational supplies. Each item can carry a department, category, recorded quantity, unit, optional bulk conversion, low-stock threshold, and notes. Staff can update counts in individual units or bulk packs, while managers can review quantity changes with the before-and-after count, staff member, and time.
Surfaces aggregated
- Departments
- Categories
- Recorded counts
- Low-stock thresholds
- Bulk conversions
- Quantity history
See it in motion
The department supply list, in motion.
Three views of the same Inventory workflow: department-organized supplies, recorded quantities against low-stock thresholds, and the history behind each count change.
Shift-ready counts
Recorded quantitiesLow-stock thresholds
Bath towels0/200
Coffee pods0/120low
Shampoo 30ml0/250
Light bulbs A190/40low
Departments and categories
Department view6 items
AllHousekeepingBreakfastMaintenance
Quantity history
Quantity historyBefore → after
Bath towels42 → 48+6
Ana Rivera · 2:14 PM
Coffee pods18 → 12−6
Marcus Lee · 11:37 AM
Pillowcases96 → 120+24
Sofia Grant · 9:05 AM
What it solves.
The morning shift has counted bath towels, coffee pods, and HVAC filters. Instead of updating two spreadsheets, staff record each quantity in the relevant department and see which items are at or below the hotel's threshold.
The next shift sees the same organized supply list, recorded count, and low-stock status.
0.8%
variance, instead of the 6pm-Friday toilet-paper panic
In the flow.
Every step ties to a real, connected feature.
- 01Open a department and narrow the list by category
- 02Review each item's recorded quantity, unit, threshold, and notes
- 03Update the count in individual units or add a bulk pack
- 04See which items are at or below their low-stock threshold
- 05Review recorded quantity changes with staff member, time, and before-and-after count
What you see.
/inventory
412 itemsDepartment supply counts
Recorded quantities · Low-stock thresholds
- King sheets: 12Below 18
- Bath towels: 22Below 36
- ✓Coffee pods: 184Threshold 120
- ✓HVAC filters 20×25: 8Threshold 6
- Pool chlorine tablets: 4Below 8
Where this fits.
Related capabilities.
Housekeeping
Housekeeping Suite
Keep room condition, service needs, assignments, housekeeper progress, and exceptions in one date-based workspace beside your PMS.
Open
Maintenance
Maintenance Management
Create and assign work orders, switch between list and Kanban views, attach photos or videos, schedule preventative maintenance, and keep projects and equipment records alongside daily repairs.
Open
Management
Purchase Orders + Procurement
Build an itemized purchase record, review it, record the order placed with your supplier, and mark the delivery received. Keep vendor details and follow-up out of scattered email threads.
Open
Buyer questions
What operators ask.
How does Hotel Central show low stock?
The hotel sets a low-stock threshold for an item. The Inventory page compares that threshold with the recorded quantity so staff can filter and review items that need attention.
Can we count cases or boxes instead of entering every unit?
Yes. An item can have an optional bulk unit and a units-per-bulk conversion. Staff can add cases, boxes, or another hotel-defined pack while Hotel Central keeps the recorded quantity in individual units.
Can managers review quantity changes?
Yes. Quantity history shows the item, before-and-after count, difference, staff member, and time for recorded count changes.
Is Inventory the same as Marketplace stock?
No. Inventory tracks the hotel's operational supply counts. Marketplace stock is managed in its own commerce workflow.
Does Inventory replace our PMS?
No. Your PMS remains the system of record for reservations, rates, folios, and core room inventory. Hotel Central keeps daily hotel-supply counts and staff follow-through beside it.