The group arrives Friday. Get the rooming list ready before then.
Keep group contacts, stay dates, nightly room blocks, guest rows, and coordinator requests together. Sales prepares the record; front desk reviews what still needs attention.
Rivera wedding · October 16–18
Arrival review
Maya Rivera
King · room 204
Sam Chen
King · room 210
Jordan Lee
King · room not assigned
Avery Patel
King · room 221
Staff maintain assignments and reservation status here, then reconcile the PMS separately.
Group Room Lists is the working group record for hotel sales and front desk teams. Create a group and its stays, add reservations or review an imported rooming list, record room assignments and reservation status, and compare nightly blocks with pickup from the recorded guest rows. A private coordinator link exposes a shared list and change-request form—not a booking engine. Staff review requests, while activity history keeps the handoff visible. Related contracts and payment context depend on separate access; the rooming list does not create a signed contract or collect payment.
Three workflow illustrations: review existing guest rows, compare nightly blocks with recorded pickup, and handle coordinator requests without changing the PMS automatically.
Rivera wedding · October 16–18
Coordinator change request
Maya Rivera
King · October 16–18 · room 204
Requested preference
Quiet room, away from the elevator
Coordinator note: arriving after dinner
Request submitted
Room assignment is unchanged
A private share link allows review and requests. Hotel staff decide whether to apply a change.
Rivera wedding · King rooms
Room block & pickup
| Night | Blocked | Pickup | Left |
|---|---|---|---|
| Oct 16 | 6 | 4 | 2 |
| Oct 17 | 6 | 4 | 2 |
Cutoff date
Group overview
Rooming list
Review guest rows before arrival
Pickup uses active reservations recorded here. PMS availability and room release remain separate.
Rivera wedding · October 16–18
Arrival review
Maya Rivera
King · room 204
Sam Chen
King · room 210
Jordan Lee
King · room not assigned
Avery Patel
King · room 221
Staff maintain assignments and reservation status here, then reconcile the PMS separately.
A wedding coordinator sends a revised spreadsheet after the evening shift has printed the earlier version. Two guests need different dates, one room is unassigned, and the desk cannot tell which changes sales has accepted.
Review the guest rows, pending requests, and room-block exceptions in one group workspace. Keep PMS reservation updates as a separate staff step.
coordinator requests stay separate from accepted rooming-list changes
Every step ties to a real, connected feature.
Rivera wedding · October 16–18
Arrival review
Maya Rivera
King · room 204
Sam Chen
King · room 210
Jordan Lee
King · room not assigned
Avery Patel
King · room 221
Staff maintain assignments and reservation status here, then reconcile the PMS separately.
Included in Hotelier. Shares the Group Sales add-on with Group Sales Contracts: $29/month or $290/year, with no setup fee.
Create a section-based draft, email a tokenized review portal, work through comments and proposed wording, collect designated signer signatures, and keep selected files and lifecycle activity with the hotel-scoped contract.
Staff sends a secure email or SMS link. The guest completes card verification, uploads the documents the hotel requests, and e-signs. Staff review the audit PDF, fraud analysis, and rebuttal documents.
Staff creates each invitation, chooses email or SMS, and reviews the guest's submission before marking it verified.
It fits sales and front desk teams coordinating weddings, sports teams, crews, and conference stays. Staff maintain the group record and rooming list; a coordinator can review the shared list and request changes. It is not a self-service booking engine.
The coordinator can view existing stay reservations in grid or list view and request changes to supported guest details, dates, room type, and preferences. Hotel staff review requests before they change the rooming list. The portal does not let attendees book or assign themselves a room.
Access is through a private share link, not a password login. Anyone holding that link can view its shared group details, so send it only to trusted coordinators. Staff can rotate or revoke the link.
Yes. Staff can upload a rooming-list document, review extracted rows, and preview validation and duplicate warnings before committing the import. Review names, stay dates, room types, and confirmation numbers rather than treating extraction as a final reservation record.
Staff record blocked rooms by night and room type. Pickup is calculated from active reservations recorded in Hotel Central, with remaining-room and over-block indicators. These figures are not a live PMS inventory feed and do not release rooms in your PMS.
No automatic synchronization is promised. Your PMS remains the reservation, rate, folio, and core room-inventory system. Staff reconcile changes there separately; Mobile Check-In and Group Sales Contracts remain separate related workflows.
Completed stays restrict normal edits and coordinator change requests. Authorized staff have separate controls for completed-stay work. Reservation status, sales lifecycle, and contract status are separate records rather than one automatic status change.
Group Room Lists is included in Hotelier and shares the Group Sales add-on with Group Sales Contracts at $29 per month or $290 per year, with no setup fee. Staff access depends on the hotel’s enabled features and page permissions.